Senior Administrator

From the advert

Oak Tree School is seeking an organised and responsive Senior Administrator to work with the Operations Manager and provide efficient administration for the school community.

Key Responsibilities:

U Understand the role of the Operations Manager and deputise as necessary.

With the support of the Operations Manager, manage the day-to-day administration duties within the school office, including dealing with correspondence, emails, telephone calls, letters, reports, reception cover, confidential correspondence, curriculum support, etc.

Responsible for maintaining the Bromcom student database (including address updates, UPNs and ULNs, dealing with Census errors).

Oversight of the Parents’ Evening process.

With the support of the Operations Manager, coordinate school events and assist with school staff events.

Deal with incoming and outgoing CTF queries in a timely manner for all Year groups.

Manage Website Updates and social media platforms, updating regularly with school events and information and ensure that we are presenting a positive image of the school and the wider Trust at all times.

Manage MCAS and Student Portal launch and administration.

Attendance
Monitor student attendance and punctuality daily, including first day calling, ensuring accurate recording on the school MIS.
Produce attendance letters, emails and text communications to parents in line with the school’s Attendance Policy and in discussion with the line manager.
Produce regular attendance reports to identify individuals and groups with poor attendance or unexplained absence, including formal attendance and punctuality reports.
Assist management with the completion and submission of statutory and operational returns including school census requirements and workforce census returns.
Create and review dummy census runs prior to submission dates to support data accuracy and compliance with DfE requirements.
Run reports from school information systems to support operational and strategic requirements.
Maintain accurate daily attendance records and work with the Education Welfare Officer to identify pupils with low attendance to support improved attendance and student outcomes.
To assist management with the completion and submission of complex forms and returns etc including those to outside agencies e.g. DFE - for example free school meals for all students.

Gather information for a weekly HT Update and create PowerPoint slides.

Line Management responsibility for the admin team.

Emergency first aid cover.

Comply fully with all relevant Health and Safety regulations, Safeguarding procedures and Risk Assessments

The Ideal Candidate

You will be able to coordinate competing daily requirements accurately and respond effectively to changing circumstances. You will maintain confidential information appropriately, communicate professionally with colleagues and external agencies, and contribute to a collaborative and responsive administrative service.

You will build positive working relationships with school and Trust leaders, colleagues, students, parents, carers and external partners. A strong commitment to safeguarding, equality and promoting the welfare of children and young people is essential.

About Oak Tree School

Oak Tree School is a calm, inclusive and aspirational learning environment where relationships come first and every young person is supported to thrive on their own terms. Our learners, aged 5-19, benefit from a personalised curriculum that blends academic learning with highly specialised therapeutic and developmental support. As a school created in September 2023 to meet the growing need for specialist places across the local community, we pride ourselves on offering a nurturing setting where pupils feel safe, valued and ready to flourish.

ABOUT MAIDEN ERLEGH TRUST

Maiden Erlegh Trust is a growing community of schools across Berkshire and Oxfordshire, working together to deliver the best possible education for every child and young person. With around 800 staff and 5000 students across nine schools, including primary, secondary, special, and alternative provision, we are proud of the diversity that shapes our expertise.

We Aim High, Be Inclusive, and Work Together. These values drive our focus on high-quality education for all, through collaboration, inclusion, and continuous improvement.

Through the Maiden Erlegh Institute, colleagues access high-quality professional learning at every stage of their career, supported by mentoring, leadership opportunities, and our annual MET Staff Conference—a day that unites our whole team in sharing best practice and learning.

Joining our Trust means being part of a community that invests in people and values expertise; it is about playing a direct role in shaping the lives and outcomes of young people.

You can learn more about working with us and hear from colleagues across our Trust by clicking here to visit our website.

Benefits of Working with Maiden Erlegh Trust

Staff wellbeing and professional development are central to how we work. Colleagues benefit from a wide range of opportunities and schemes, including:

Pension Scheme - Generous employer contributions through the Teachers’ Pension Scheme or Local Government Pension Scheme

Annual Leave - Generous entitlement, increasing with length of service

ME Day - One additional day’s leave each year for a significant personal event

Professional Development - Extensive CPD through the Maiden Erlegh Institute, annual Trust Conference and apprenticeship opportunities

Hybrid Working - Flexible working arrangements for eligible roles

Perkbox - Discounts, wellbeing resources and monthly perk points

Wellbeing and Health - Free flu vaccinations and eye tests (where eligible)

Employee Assistance Programme - 24/7 support and discount schemes

Mental Health First Aid Support

Recognition and Community - Celebrating achievements and milestones across #TeamMET

Employee Referral Scheme

Working for our Trust means contributing to something larger by supporting the education and life chances of children and young people every day.

Additional Information

If you believe this is an environment where you can thrive, develop and make a meaningful contribution, please contact [email protected] for an informal discussion.

Applicants are encouraged to apply early, as we reserve the right to close the advert and interview at any time.

Maiden Erlegh Trust is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children. The successful candidate will be subject to an enhanced DBS check and satisfactory references.